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- Support Services Group (1)
- From £23,000 to £25,000 per year + Excellent benefits package
- Job term
- Job hours
- Full time
Salary upto £24k
This rapidly expanding support services group requires an experienced Billings Clerk to join their growing team.
The main purpose of the role is to manage the portfolio of clients ensuring client billing requirements are met and that invoices are paid to contractual terms.
Duties will include
Ensure timely and accurate media billing to clients via Mediaocean throughout the month.
Manual billing to clients where necessary via the flexibill system. (prepayments & prebilling)
Ensure Purchase Orders are quoted correctly on invoicing.
Provide assistance & guidance where needed to ensure that PO reconciliations are being maintained at the OpCos so that billing is always correct as per PO & plan values.
Maintain invoice & client status on Invicta (Bespoke Credit Control system)
Highlight any queries related to client billing or payment via regular contact with media buyers/planners & OpCo Finance teams.
Input queries onto the CIQ (client invoice query system) when this fully tested and up and running.
Keep Supervisor/Line Manager updated on debtor & unbilled issues.
Post cash receipts, contra’s adjustments & write-offs to the SR ledger. Keep client accounts 'tidy’
Contribute to a bi-monthly cash flow report and MADA report debtor commentary
Maintain good client & OpCo relationships at all times.
Attend client visits when necessary.
Add products & jobs to Mediaocean.
General office admin duties.
To have a good knowledge of systems and keep abreast of any updates.
Internally - Media Agencies buyers; Finance Media Coordinators; Billing Supervisor; AP Staff; AR Staff; Group Management Accountants and senior managers
Externally - Media Clients
Success factors By regular monitoring of unbilled activity via MX stats. Always being able to provide reasons & resolutions for any unbilled activity
Regular monitoring of debtors via Invicta & Mediaocean reporting & by attending regular debtors meetings with Supervisors & Credit Manager. Being able to provide reasons & resolutions for all aged balances.
Being able to provide proof of debtor chasing & of escalation of any issues to appropriate contacts.
By reaching targets set by Supervisor/Credit Manager.
Maintaining latest invoice status on Invicta.
Being able to manage ones workload.
Previous experience within AR/Billing Departments
Understanding of the specialties within Media useful
Strong Excel skills preferred
Good Communication Skills
Understanding of integrated business systems essential, exposure to Mediaocean/DDS useful
Partnership working with all other teams
Process Improvement experience beneficial
If interested please forward your CV to Anna Maguire
- Anna Maguire
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