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- From £25,000 to £27,000 per year
- Houghton Regis
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- Full time
Accounts Payable / Transactions Supervisor, £27k
ArjoHuntleigh is dedicated to increasing the quality and efficiency of care. Our vision is to be the World Leader in integrated solutions for the care of people with reduced mobility and related conditions.
With 4,400 dedicated employees worldwide, ArjoHuntleigh is a global group with an annual turnover of €750m, serving the needs of acute and long-term care in more than 100 countries.
Position: SSC Transactions Supervisor
Location: Houghton Regis (Luton)
Salary: £25,000-27,000 pa
The Transactions Supervisor is responsible for managing the Accounts Payable (“AP”) and Re-invoicing (“RI”) function. Working under the direction of the Shared Service Controller, the Transactions Supervisor oversees and is responsible for maintaining AP and RI best practice and procedures to ensure accurate maintenance of Accounts Payable ledgers and the timely preparation of schedules, reconciliations & other relevant materials.
a) Supervise the AP and RI function and the daily processing of Supplier invoices, ensuring that: All invoices are properly authorised, coded correctly, and input onto correct supplier account, that all relevant tracking numbers are recorded on the invoices and that filing is completed on a daily basis. Supplier invoices are checked and matched with Purchase Orders and Goods Received Notes.
b) Ensure that supplier payments are applied promptly, and reconciled with Supplier Statements by 10th of every month.
c) Manage and chase up all queries within 14 days of Supplier Statement reconciliations being performed, ensuring credit notes are received. Provide SSC GL Manager with evidence of accuracy and completeness in the AP sub-ledger, together with accrual information such as GRNI report.
d) Maintain authorised supplier list for stock and non-stock purchases. Review GRNI reconciliations for accuracy and completeness. Review monthly Inter-Group recharge invoices and dealing with any related queries and ensuring all recharges GL accounts are reconciled.
e) Ensure Inter-Group balances reconciled – including both the Sales and Purchase and Ledgers. Review Foreign Exchange differences monthly provision for both Intra-Group Creditors and Debtors.
f) Review Inter-Group debtor’s payment request via the Web-netting. Ensuring the NS Order system is maintained and kept up-to-date, ensuring orders are sent to suppliers and orders closed when invoices are processed
g) Seeks continuous improvements to processes such as invoice authorisation, matching, input, scanning, EDI and paperless remittance advices.
h) Ensure process documentation up to date, including Work Instructions and Checklists.
i) Maintains an organized set of detailed records and files for audit purposes and appropriate document retention, including a log of compliance spot checks to ensure procedures are followed.
j) Provides training to new and existing staff as needed.
k) Advises staff how to handle non-routine transactions. Handles personnel issues relating to staff conflicts, absenteeism, and performance.
l) Supports special projects and workflow process improvements – e.g. M3 implementation.
ESSENTIAL SKILLS / EXPERIENCE:
a) Knowledge of Core accounting skills, including an understanding of how the Chart of Accounts works, and previous General Ledger coding experience.
b) Previous experience in similar Accounts Payable roles, with ability to collate and report AP KPIs with supporting analysis.
c) Methodical, well organised, and able to adhere to deadlines under pressure; ability to apply AP process knowledge to practical business environment.
d) Ability to tackle AP issues and drive improvement; computer literate, and a good telephone manner.
e) May require some travel within the UK & overseas at times. Work the hours to meet the demands of the role.
You may have experience of the following: Accounts Payable, Re-invoicing, Assistant Accountant, Purchase Ledger, Accounts Administrator, GRNI, Transactions Supervisor, Accounts Assistant, Sales Ledger, Billing Analyst, Credit Controller, Accounts Receivable, Accountant, Finance Administrator, AAT, etc.
This vacancy is being advertised by Easy Web Recruitment, the UK’s leading Online Recruitment Agency. The services advertised by Easy Web Recruitment are those of an employment agency. No terminology in this advert is intended to discriminate on the grounds of age, and we confirm that we will gladly accept applications from persons of any age for this role.
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