Recruiter

JOBG8

Salary

Up to £22,000 per year + 20000.00-22000.00

Location

Cheshire

Job term

Permanent

Job hours

Full time

Overall Job Purpose

The entry & billing of Sales Order Forms submitted to Sales Order Processing by the sales teams. The process & control mechanisms are those determined in the PSD Order To Billing, Order Cancellation/Rejection and Termination/Novation processes.

Main Duies and Responsibilities

Sales Order Entry:

* Validate that the SOF/Salespack submitted by salesperson fully complies with the PSD Lead To Order standards, liaising with sales staff where necessary.

* Maintain & update daily, the orders on the eSOF Log, held on Sharepoint, selecting Delivery, Finance & Legal approvers where appropriate, in line with the approvals Matrix. Partially completed orders are to be rejected back to the salesperson

* Enter orders onto SAP in line with agreed Northgate standards and processes.

* Ensure 3rd Party sales are back to back purchased through Procurement

* Ensure all SOF/Salespack correspondence is updated with appropriate invoice number(s) & accurately filed in a timely manner

Billing:

* Update sales orders with new forecasted billing dates and/or remove billing blocks from orders on receipt of a completed Billing Form, with a view to maximising billing and achieving monthly billing targets.

* Maintain clear audit trail of invoice requests.

Other:

* Ensure Order Acknowledgement letters are generated & sent out to customers on a weekly basis.

* Ad hoc Debtor/Disputes Queries, assisting Shared Service team in Granada, Spain.

* Ad Hoc jobs to assist sales team.

* Daily liaison with Finance, Sales and Credit Control teams as required.

Personal Qualities

* Thorough & accurate data entry & verification of own work

* High Degree of personal organisation

* Clear & Concise record keeping

* Demonstrate a high regard for quality & standards ensuring all tasks are completed in a timely manner

* Excellent Communication Skills

* Customer Focus

* Flexibility

* Ability to prioritise workload

* Technical Skills

* Use of SAP SD Module

* Use of Microsoft Word/Excel/Outlook

* Use of Sharepoint

Commercial Qualities

* Understands the role of SOP Administrator in the organisation and how the role impacts other areas of the business such as Finance, Credit Control, Delivery and Legal teams.

* Basic understanding of the concept of revenue recognition.

* Understands the need to meet divisional billing forecast targets and the impact on cashflow.