Recruiter

ED & F Man Holdiings Limited

Job term

Permanent

Job hours

Full time

PA to the Group General Counsel

LOCATION: London
PACKAGE: Competitive

ED&F Man is looking to recruit a highly experienced and capable PA to work for the Group General Counsel taking care of both executive and personal business. You will be able to present yourself in a professional manner, and operate with total discretion. This role requires someone who is highly accomplished at dealing with clients, managers and colleagues at all levels. You will have good judgement and an exacting attention to detail.

It is essential that you are highly flexible and able to adapt and respond to the ever changing business needs and schedules, and willing to work longer hours when required. A highly capable individual you should enjoy working on your own initiative and approach your work in an enthusiastic, proactive manner and be prepared to do what it takes to get the job done.

RESPONSIBILITIES

* Proactive management of e-mails.
* Maintain contact and provide a high level of support when the Group Legal Counsel is travelling, providing all necessary itineraries and documentation. Main point of contact between the Group Legal Counsel and office.
* Effective diary management of both corporate and personal commitments, in the UK and overseas.
* Responsible for making complex business and personal travel arrangements. Organising flights, cars, hotels, visas and expenses.
* Provide team administration support for the Legal and Insurance team.
* Timely preparation for Insurance Committee including the compilation and distribution of Committee papers and minute taking where necessary.
* Managing invoicing and costing of fees.
* Management of filing and archiving, maintaining the legal library.
* Greeting visitors and guests.
* Ad hoc duties as required.

PERSON SPECIFICATION

* At least 5 years operating as a PA providing support at senior level in an international environment, with a strong preference for experience supporting a legal function.
* The successful individual will be able to act with confidentiality and discretion.
* Must be highly flexible and able to adapt and respond to the ever changing business needs and schedules, and willing to work longer hours when required.
* The successful individual must be highly organised with the ability to work proactively and seamlessly with the Group General Counsel.
* Must be well presented, and able to communicate with confidence to stakeholders at all levels.
* Strong IT skills in Excel, PowerPoint and Word with a typing speed of at least 50 wpm
* Ideally the successful candidate will be proficient in shorthand.
* Being highly accurate and having a keen eye for detail are of high importance.
* Must be capable of multi-tasking and prioritising competing demands and deadlines effectively.


COMPANY BACKGROUND

ED&F Man was established in 1783. Today the company is a leading provider of commodities, logistics and risk management services. The company is employee owned with approximately 4,000 employees working in 50 countries around the world.
ED&F Man is a highly entrepreneurial environment providing the opportunity to build an international career in a partnership culture.


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